- Before you go:
 Visit the host university’s Erasmus Program website and learn the application deadline, accomodation options and visa procedures for Erasmus students.
Contact your Departmental Exchange Coordinator; make sure he/she nominated you to the host university.
Participate to the Orientation Program organized by the Office of International Students and Exchange Programs (OISEP)
Apply for a passport or extend it.
Apply to the host university before the application deadline. Don’t wait untill the last minute!
Check the course offerings at the host university and discuss the possible courses you can take with your Department Exchange Coordinator, before preparing your Pre-approval Form and Learning Agreement.
Prepare your Pre-approval Form and Learning Agreement Form https://www.bilkent.edu.tr/bilkent/admission/outgoing_exchange/selected_students.html
Send your Pre-approval form to your Departmental Exchange Coordinator to be signed and approved and then send a signed version to exchange@bilkent.edu.tr
Fill out your Learning Agreement form and sign it.
Then send it to your Departmental Exchange Coordinator and the host university for the signature.
After receiving the signed Learning Agreement from the host university submit a copy to exchange@bilkent.edu.tr by e-mail.
As soon as you receive your Acceptance Letter from the host university submit a copy to exchange@bilkent.edu.tr.
Get an Extended Health and Travel Insurance, submit one copy to exchange@bilkent.edu.tr.
Apply for an Erasmus Student Visa. (As soon as you receive your acceptance letter)
Open a EURO bank account at any Yapı Kredi Bank Branch, email the IBAN number and Branch name to exchange@bilkent.edu.tr.
Sign the Erasmus Grant Agreement for grant payment: Erasmus Grant Agreements will be e-mailed to students’ @ug.bilkent e-mail accounts, prior the completion of the above mentioned documents only. Once the agreement is sent to your e-mails, you should print the agreement in two copies, sign both, and deliver the signed copies to OISEP in person. Erasmus monthly grant payment process can start prior the delivery of the grant agreement to our office. (Latest 30 days prior to your travel.)
Following the completion of the above mentioned tasks, first payment will be deposited.
- While you are there:
If you have to make any changes to your approved Learning Agreement, contact your Departmental Exchange Coordinator at Bilkent University and get his/her approval for your new course selection.
As soon as you complete the course registrations update your Learning Agreement and get it signed. Do not forget to bring the original back with you to submit to OISEP.
If you have made any changes to your Learning Agreement, update your pre-approval form as well, get it signed by your Departmental Exchange Coordinator at Bilkent University and email a copy to exchange@bilkent.edu.tr.
Before you leave the host university, print the Official Dates form, from the following webpage; http://www.bilkent.edu.tr/bilkent/admission/outgoing_exchange/selected_students.html get it signed, and let the host university send it to exchange@bilkent.edu.tr upon your return.
Make the necessary arrangements for your transcript to be sent to exchange@bilkent.edu.tr.
- Upon your Return:
Please send your “Yurda Giriş/Çıkış Belgesi” that can be obtained from e-devlet online platform, to exchange@bilkent.edu.tr. The dates in this document must cover your Erasmus period.
Your signed Official Dates Form and transcript of records must be sent by your host university to exchange@bilkent.edu.tr directly.
After these documents are completed, the European Commission will send a Participation Report to your Bilkent email. Fill out the form and submit it online for being elibigle to receive the remaining Erasmus grant.
Following the completion of the above mentioned tasks, the remaining grant amount will be deposited.
|
