- Before you go:
 Visit the web page of the host university and learn the application deadline and procedures.
Contact your Departmental Exchange Coordinator; make sure he/she nominated you to the host university.
Participate to the Orientation Program the OISEP organizes.
Apply for a passport or extend it.
Apply to the host university before the application deadline.
Prepare your Pre-approval Form and Learning Agreement Form https://www.bilkent.edu.tr/bilkent/admission/outgoing_exchange/selected_students.html
Send your Pre-approval form to your Departmental Exchange Coordinator to be signed and approved and then send a signed version to OISEP.
Fill out your Learning Agreement form and sign it.
Then send it to your Departmental Exchange Coordinator and the host university for the signature
After receiving the signed Learning Agreement from the host university submit a copy to OISEP by e-mail.
As soon as you receive your Acceptance Letter from the host university submit a copy to OISEP.
Get an Extended Health and Travel Insurance, submit one copy to OISEP.
Apply for an Erasmus Student Visa. (As soon as you receive your acceptance letter)
Open a EURO bank account at any Yapı Kredi Bank Branch, email the IBAN number and Branch name to OISEP.
Sign the Erasmus Grant Agreement with OISEP. (Latest 30 days prior to your travel.)
Following the completion of the above mentioned tasks, first payment will be deposited.
- While you are there:
If you have to make any changes to your approved Learning Agreement, contact your Departmental Exchange Coordinator at Bilkent University and get his/her approval for your new course selection.
As soon as you complete the course registrations update your Learning Agreement and get it signed. Do not forget to bring the original back with you to submit to OISEP.
If you have made any changes to your Learning Agreement, update your pre-approval form as well, get it signed by your Departmental Exchange Coordinator at Bilkent University and email a copy to OISEP.
Before you leave the host university, print the Official Dates form, from the following webpage, get it signed, and send it to OISEP upon your return by e-mail. http://www.bilkent.edu.tr/bilkent/admission/outgoing_exchange/selected_students.html
Make the necessary arrangements for your transcript to be sent to OISEP.
- Upon your Return:
Please scan ID page, given visa page/residence permit card and the pages that hold the entrance and exit stamps of passport to OISEP by e-mail.
Your signed Official Dates Form and transcript of records must be sent by your host university to exchange@bilkent.edu.tr directly.
After your these documents are copmleted, the European Commission will send a Participation Report to your Bilkent email. Fill out the form and submit it online.
Following the completion of the above mentioned tasks, the remaining grant amount will be deposited.
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